Employee Information

Some common questions from employees

1.    My organisation has no external whistle blowing service provider and I think they should have

2.    Why do individuals contact Ethicspro?

3.    Ethicspro is a name I have heard at my company, how does it work?

4.    How can I trust Ethicspro?

5.    Will my identity be known if I make a report?

6.    How do I make a report?

7.    I have something to report, what are the dos and don’ts

8.    Should I take legal advice before I make a report?

 

1 My organisation has no external whistle blowing service provider, and I think they should

It makes sense for organisations to have an external provider, often individuals have a fear of how they will be perceived in the workplace, or that they may lose their job, or have their career ruined by management. It is against the law in many countries to fire an employee who makes a disclosure about wrong doing in good faith. If you think your organisation could benefit from Ethicspro, we would be happy to contact them simply send us a message with your organisation details and if you like, tell us who to contact. You can do that here.

2 Why do individuals contact Ethicspro?

We believe in the integrity of people, their wish to protect their job, and the company which they represent.  We consider this integrity is the primary cause of employees contacting us about the company they work for.

When there is a concern at work, employees will nearly always go to their manager or supervisor to report their concern, but sometimes this may not be possible for a variety of reasons, perhaps it’s a fear of reprisal, or a fear that they will not be taken seriously

At Ethicspro we can handle those choices for you, the employee, we are here to LISTEN to you, and we can COMMUNICATE with your employer, express your concern and not mention you contacted us

Our system is built for internal reporting; we become the middle man, protecting the person who wishes to express a concern, in good faith

3 Ethicspro is a name I have heard at my organisation, how does it work?

Put simply, you may have been told that there is a phone number, a website and an email address to contact if you have a concern over a business matter. You simply call the number, or send an email to the address you were given, or you can choose to use the website. Whatever option you choose, it’s always confidential, you don’t have to give your name or any details about yourself. You tell us what’s bothering you and we will tell some selected persons in your organisation. No matter what you tell us, you won’t be breaking company confidentiality. Your message will always reach the right people.

4 How can I trust Ethicspro?

If we didn’t have our reputation we wouldn’t have a business, you can trust us because we have already agreed with your company that it’s the way we operate. We are based in Ireland, Ireland is part of the EU and we have strict laws on data protection, also when you are communicating in good faith you have nothing to fear from the truth. If you tell us that you don’t want your name mentioned, there is no way that it will be.

5 Will my identity be known if I make a report?

Only if you tell us, the web system is the best way for total anonymity; you make a report, record the case ID and password we give you. That’s the only way we can message you, we would ask that you log back in and see if we have more questions we might need your help to validate some information before a concern gets investigated. But there is no way of Ethicspro finding out who you are, and if we don’t know who you are, we can’t tell anyone who you are!

6 How do I make a report?

You can make a report by phone, by email or by the web solution; the instructions will have been given to your organisation. If your organisation is not listed you can use the company is not listed you cannot make a report. You can always ask us for some advice, which is always free, from the home page select file a report and choose “Please advise ME CO” follow the steps and take your case ID and password with you, we will do our best to give you the right advice

7 I have something to report, what are the dos and don’ts

DO Give

1. A description of your allegation

2. How you became aware of it

3. When you discovered it

4. How you believe it has gone unnoticed

5. If you are aware of a method which has disguised the alleged misconduct

6. The amount of money (if any) you think might be involved

7. How long you believe it has been going on

8. Any information which you believe to be of relevance.

DON’T

 

1.   Don’t start investigating things yourself!

2.   If you can avoid giving the name of an  individual its best; sometimes that’s not always possible but try and keep your report to the instance of unethical behaviour, if we feel we must have a name we will contact you through the site

3.    Identify yourself - only if you are satisfied to go formally on the record. This may involve you presenting yourself in person to your organisation to help them in response to your allegation.

4.   Depending on where you are, and indeed your level of paranoia you can also try the following for additional peace of mind

·         Do not use your work phone landline or mobiles

·         By a ready to go phone, and make a call to us

·         Set up a bogus email address and email us

·         Don’t use your work computer

 

Ethicspro does not collect any personally identifiable information about you when you make a report unless you actually give us your name or you upload a document to the site which has your identifier in the properties of that document.

Any report you make, may constitute evidence and be presented in a court of law. As the author of correspondence to Ethicspro, you should bear this in mind and be conscious of the guidelines stated above. 

7 Should I take legal advice before I make a report?

That’s not a question we can answer for you, without knowing a little more, depending on how serious your concern is. If your report involves a criminal activity to which you have been a party, it may make sense. Many jurisdictions have strict sanctions in place for non retaliation against employees where reports are made in good faith. You can always ask us an opinion by not mentioning your organisation, and giving us some details, we can then best advise you, but it won’t be legal advice.

 

We believe in the integrity of people, their wish to protect their job, and the company which they represent.  We consider this integrity is the primary cause of employees contacting us about the company they work for.

When there is a concern at work, employees will nearly always go to their manager or supervisor to report their concern, but sometimes this may not be possible for a variety of reasons, perhaps it’s a fear of reprisal , or a fear that they will not be taken seriously

At Ethicspro we can handle those choices for you, the employee, we are here to LISTEN to you, we can COMMUNICATE with your employer, express your concern and not mention you contacted us

Our system is built for internal reporting, we become the middle man, protecting the person who wishes to express a concern, in good faith

The process is quite simple, on our home page, select AA-DEMO COMPANY from the drop menu, and follow the process through to the end, its very simple, you will be given a unique case ID and unique password, this is for you to check back and see if we have contacted you through the site, there is no other way for us to know anything about you unless you actually leave your name, totally anonymous.

Give it a try, if you like what you see, perhaps your company would be interested in having a chat, email us through our contact page here 

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